10 To-Do Apps for 10 Kinds of People: Your Life Just Got a Whole Lot More Productive

You can pause or shelve entire projects, then pick them up again in the future with a few taps. OmniFocus will keep your data synced between devices. Plus, with the Zapier integration , you can automatically create tasks in OmniFocus based on trigger events in the other apps you use most. The only major feature OmniFocus currently lacks is collaboration, but developers have stated that this is something they will be adding in due time.

The app is free to use, with some advanced features hidden behind a monthly or yearly subscription. Tasks can be fleshed out with sub-tasks, notes, and attachments in addition to reminders. Any dates you enter will populate the included calendar, and your schedule automatically syncs with Any. One particularly neat feature called "Plan my Day" scans your to do lists for outstanding tasks, then allows you to add them to your schedule, delay for later, mark as done, or remove them altogether.

Things takes a simple approach to organizing your life without sacrificing the features you'd expect to see in a premium product. There are separate iPhone, iPad, and Mac apps, so if you want to work across devices, you'll need to purchase all of them. Things 3 doesn't allow you to collaborate or delegate tasks—it's more of a personal organizer for work and play. For your money, you'll get a smart organizer that captures ideas in a single inbox, where you can then organize them into projects.

Projects can be grouped by area like work or family to make managing multiple projects at a time easy. Create sub-tasks to break your to do list down into more manageable chunks.

Use headings to further subdivide your lists, then drag and drop your tasks into place. This allows you to create long and complex lists that maintain order, while nesting less important items underneath bigger ones.

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And with Zapier's Things integration , you can automatically create tasks in Things when trigger events happen in your other favorite apps. With a tap, you can view today's tasks, upcoming tasks, or tasks you've delayed, and completed projects are stored in your Logbook for later retrieval. An Apple-centric approach ensures that Things 3 makes clever use of iOS features like Calendar and Reminders integration, Siri shortcuts, a Today screen widget, Handoff for moving between devices, and Apple Watch support.

Todoist takes a similar approach to Things 3 when it comes to to do list management, with a few major differences: It's cross-platform, it's collaborative, and it's free to download. You can use most features for free, though a subscription is required to unlock the app's full potential. Once you've captured your tasks in the inbox, it's time to add them to your projects, delegate them to others, set dates and priorities, or nest your smaller tasks under more important things.

The Best To-Do List and Reminder Apps for Work - The Muse

You can get a quick feel for your schedule by viewing tasks due today or in the next week. Once you've added a few labels, you can even use saved searches to create custom filters for viewing specific tasks a premium feature. Capturing tasks is easy thanks to natural language parsing for dates, hashtags for projects, and exclamation points for priority.

Type "meeting with Justin today at 3pm work!! By subscribing to Todoist premium, you'll unlock further features like an unlimited number of reminders, the ability to comment on and add attachments to tasks and projects, and labels for better organization. Todoist's robust integration with Zapier means you can automatically do things like create and update tasks, add comments, invite other users, mark tasks as complete, and more, whenever something happens in other apps in your tech stack.

Or you can use Todoist to kick off workflows in those other apps, like automatically notifying someone in Slack whenever they're mentioned in one of your tasks. Due is a to do list app that's designed to store only your most important tasks. These are the things you absolutely cannot forget to do—not all the small things you hope to achieve someday but probably never will. In that sense, Due is best used in conjunction with other to do apps. Add tasks to the app simply by pulling down and typing.

Natural language parsing will decipher the due date, while a fast date picker makes it easy to set a due date manually. Hit the Auto Snooze button to be perpetually reminded about that task, until you decide to act on it. This button sends you a notification anywhere from every minute yikes to every hour, at an interval of your choosing. You can then delay or mark your task as completed with a 3D Touch of the notification on your lock screen. The app also includes a set of recurring timers that you can start whenever you like. Use the optional iCloud or Dropbox sync to share data between iOS devices and the Mac version, without having to register for an account.

Best iPhone to do list app for users who want to manage tasks and calendar events in the same place. Fantastical brings two of your iPhone's best built-in features together under one interface. The app uses the iOS Calendar and Reminders systems to display and manage your events and reminders in chronological order.

The best to-do list apps for Android and iOS

If you're already using these tools to manage your life, you'll see Fantastical populated from the moment you open the app. Using the plus icon at the top of the screen, you can create a new calendar event on any of your connected calendars, or a Reminders task on any of your iOS to do lists. Fantastical uses natural language parsing to decipher dates, like "lunch at 1pm on Tuesday.

You can choose which calendars are viewable inside the app, with options of connecting to iCloud, Google Calendar, and Exchange, among others. Think of Fantastical not as a separate to do or organizer app, but as an extension that brings together Apple's existing offerings. Microsoft To-Do is the result of Microsoft's acquisition of Wunderlist in It was developed by the team who created the original Wunderlist, a highly celebrated to do manager that will eventually be discontinued in favor of Microsoft To-Do.

Former Wunderlist users will feel right at home since the app looks and feels very similar. The app works well as a daily planner, allowing you to choose tasks to complete by adding them to the My Day screen. If you're low on inspiration, the app will suggest tasks to complete based on your outstanding to dos and upcoming due dates. Create lists to organize your tasks, then organize tasks with sub-tasks, reminders, due dates, and the option to repeat the task. Basic list-sharing has been integrated into Microsoft To-Do, allowing you to share individual lists with other users who can then modify or add tasks.

Look for the small Share button at the top of each list to add users via email.

Anyone who wants to collaborate will need a valid Microsoft account to do so. Habitica takes a unique approach to daily task management by turning your to do list, daily tasks, and good or bad habits into a simple roleplaying game RPG. Earn rewards by working through your list, and take damage by forgetting to do your chores or letting things slip past their due dates. It's not possible to create multiple lists in Habitica.

Instead, things are carved up between Habits, Dailies, and To Dos. Habits are occasional tasks you might undertake, like cleaning the garage, and can reward or punish you depending on the task.

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Dailies are things you have to do every day, like brushing your teeth. Forget to check off your dailies? Your character will take damage for that. Habitica's to do list can be populated with tasks at varying difficulties. The harder the difficulty, the better the reward.

Your to-do list. Done.

Each task can include a number of sub-tasks, be assigned a due date, and trigger a reminder. Completing tasks earns you experience and loot, which you can then spend on new cosmetic items like a wizard hat and armor for your avatar in the Rewards shop. TickTick is another powerful to do list management system that lures you in with a compelling free option. If you decide to upgrade, the annual subscription offers good value considering the features you'll get. Adding tasks to the app is quick thanks to natural language parsing for dates and shortcuts for setting priority, adding labels, and delegating your tasks to a specific list.

Tap the Return button to add a task to your inbox, then keep typing and tap Return again to add another. Add a checklist to create sub-tasks, upload attachments or photos, tag locations, or add a nice long description to each entry. Collaboration is built in so you can share your TickTick lists, plus there's a Pomodoro timer to help you focus.

TickTick Price: Free for up to nine lists, 99 tasks per list, 19 sub-tasks, and one collaborator per list. The Hit List is a free list-making and organizational app.