Transfer all these tasks to an external system which can be a task management tool , a simple to-do list app or even a paper. Often times, the human mind acts like a big hoarder of ideas, no matter how trivial they are. In order to properly convert all these muddled ideas into viable actions , you need to distinguish the actionable and non-actionable tasks to get rid of the ones that cannot be done, thus clearing up some brain memory.

This makes up the second step of the GTD method. Start processing the tasks that are jotted down in front of you and break them into smaller, more manageable actions to clear the clutter and get a clear picture of what lies ahead. But, how exactly do you organize your tasks? Through the decision tree of the GTD method!

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A simple decision-making process assisting you in categorizing your tasks via a series of questions which eventually lead to appropriate actions. You need to decide if your particular tasks are actionable and then move forward towards other questions to decide what exactly you need to do. Doing this makes tracking of tasks extremely convenient and quick. You can master the game of organizing by dividing your to-dos into appropriate task lists, according to their priority and urgency levels.

You need to decide first whether the task is actionable or not. Now, this brings us to the second aspect, the actionable tasks. If the task is actionable, you further need to determine whether the next action can be done within 2 minutes. Do it right away if it can be done in under 2 minutes. If the tasks require more than one step to complete, place them in any of the following three categories:.

For GTD to work effectively, you need to frequently review your workflow. In-depth analysis for monitoring the progress and identifying the next to-do actions greatly help in reflecting back at your decisions and what adjustments you need to make. Finally, just get started with the tasks and begin working on them. Everything is right in front of you, from due dates to priority levels.

You just need to get to work and get done with things.

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Numerous applications are specifically designed and developed to work with this distinctive method. These are:. The software is packed with capabilities which make way for the method to work perfectly well and synchronize effectively with the core components. This sets the basis for the next step of clarifying where you can create tasks and subtasks to get things done in an organized manner. You just need to deport all the things whether professional or personal which are in your mind into the nTask software and TADA!

Clarifying what exactly needs to be done is one of the prime concerns revolving around the GTD method. By using nTask, you can conveniently divide all your big projects into smaller, actionable tasks and subtasks to get a clear picture of what lies ahead. The tasks which need to be done in the future can be easily scheduled in your calendar, and you can even delegate tasks to respective team members by using the assign tasks feature.

The next step in the GTD method is organizing all the tasks according to their category and priority level. Through useful task filters, find and view the tasks that you need in front of you and work on them.

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As for the categorization of actions into specific lists, you can create distinct projects catering to each type of category and then associate relevant tasks pertaining to the level of urgency. You can only achieve true productivity through constant review and feedback. Reflect back on your actions throughout the project and make amendments where needed. Apart from these charts, you can timely review your calendar to see where you stand at the moment and what can be your next to-do action with respect to the distinct projects.

If you follow the first four steps of the GTD method properly, the last step will be as easy as pie. A productivity tool specifically designed to implement getting things done philosophy, FacileThings allow you to organize and manage your tasks by keeping in view all the essential components of the GTD structure. The tool caters individually to each and every component of the method in a way that you have all the options to follow through the steps one by one or fill in details in a random pattern, all pertaining to your needs.

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With an aesthetically pleasing design and easy to understand interface, FacileThings tries to fit every GTD component into one workflow to make getting things done easily for you. Easily capture ideas like a simple notepad, clarify and organize according to their course of action, and finally review them on a weekly basis to monitor performance. In complete contrast with FacileThings, Todoist takes a rather simplistic approach on the GTD method and works on quick brain-dump of ideas by creating to-do lists, organizing and prioritizing tasks, creating subtasks and dependencies as well as creating projects and subprojects.

With due dates and recurring tasks reminders, you can easily organize all your tasks according to their frequency of occurrence and check off the tasks that have been done. In this way, you can get a clear picture of all the tasks currently in progress and the ones which need to be done in the future. Our fourth recommendation for the best GTD apps is Nirvana.

Nirvana is a cloud-based task manager which is specifically built for the implementation of the GTD method. The application comes with built-in features of how much time and energy a task will need to complete, along with an option to set due dates to stay on track with the upcoming projects. The application also comes pre-loaded with lists labeled as next, waiting, scheduled, and someday which make clarifying and organizing step of implementing GTD method extremely convenient to implement. There are tags available to put your tasks into the professional and personal division for easy access.

There are multiple other task preferences too which make the application highly customized and user-friendly. The tool is designed specifically to implement the methodology in the most effective way possible. Convert your actions into projects and categorize them according to your requirements. You can add perspectives to your projects to give them context and understand them better. OmniFocus comes with a high degree of structure which lets you manage your projects easily through a myriad of features.

Which is why it can come off as over-whelming for first-time users, but the application has got some pretty strong features to smartly deal with your tasks. Moving on to the next best GTD app — Evernote. A popular note-taking application which comes equipped with an intelligent toolset for managing your to-dos. The application provides tons of built-in features for you to organize your thoughts comprehensively. With the web clipping feature, bookmark any links you find online and access them later at any time you want. Not only this, if typing is one of your pet peeves, conveniently save ideas in Evernote through voice commands by using Google or Siri as your assistant.

You can then organize them into notes, set reminders, and use tags to give them context. Create task lists and add tags as context to quickly find them. Organize your task lists by categorizing them under specific color codes. This also helps in distinguishing categories from one another and quickly accessing them whenever required. The quick add feature of the application enables you to instantly capture your ideas before they slip your mind. The application also has built in fields for adding specific details to your tasks. Individual tasks come with reminders at a set time to allow you to execute them without any lags.

You can also batch multiple tasks together and simply drag and drop on the calendar to create a work schedule quickly. Notion is a sophisticated note-taking application which comes with multiple task management features. The application allows you to successfully write down your to-dos in the form of notes or a checklist, and execute them smartly. This lightweight GTD app enables you to convert your to-dos into respective projects and tasks and check their progress through Kanban boards. The tool also comes with a knowledge base which acts as a central place for storing all the important information.

Additionally, create team dashboards and invite team members to collaborate on key performance indicators. As the name suggests, Things is a GTD app that transforms your thoughts into easy to-do lists and gives you clarity. With a simple user interface and easy drag and drop options, organizing lists in Things is easier than ever. You can add more details to your tasks and give context to them through tags, start date, and deadlines. Edit on the go with mobile apps for Android and iOS devices.

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