Google Contacts needs to get better. Google and Gmail devotees regularly deal with duplicate contacts, sync abnormalities, over-stuffed contact groups, and other problems. Here are our best methods for fixing those annoyances yourself until Google does for real. Photo by sidewalk flying. Let's be clear: We love how Google Contacts functions as a centralized database of email addresses, phone numbers, birthdays, mailing addresses, IM handles, and much more for our various Google services.

Our readers generally dig it, too , though not without complaints about its sometimes unpredictable nature. What I'm aiming to do in this post is detail how Google Contacts works it's probably not how you'd expect , explain some fixes for common Contacts annoyances, help you clean up and organize your Contacts, and point out the proper way to sync Google Contacts to your various devices.

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You don't actually need a Gmail account to use Google Contacts, but Gmail is normally where most users start using Contacts. If you use nearly any kind of Google service, Google has probably set up a Contacts section for you, which you can visit at google. If you're using Google Apps with a particular domain, your Contacts page can usually be found at google. Google Contacts acts a bit differently inside an Apps account, and can cause some stress when used alongside a "personal" Gmail account—but we'll get to that in a bit. Take some time to get familiar with the web interface, and learn what you can and can't do in it.

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It is always, always the primary place to fix problems and negotiate sync issues with your various apps and devices—make a change here, and it's the only way to ensure it will probably stick. Google's Help section for Contacts doesn't get nearly nitty-gritty enough, but a read-through does provide a few pointers.

The most helpful explainer is about Default contact groups , which really explains the five contact groups that you can't delete, rename, or change, and the one contact group that drives a lot of office app veterans nuts:. We'll get to the fixes and tweaks first, and then list some syncing tools that might help you connect Google Contacts in a better way to all your communication outlets. Remove contacts from My Contacts: My Contacts should only contain people who you would actually email, on your own, to update, ask something of, or chat real friendly-like.

It can, occasionally, get cluttered up with people you might have had one lengthy exchange with, but never plan to email again—a Craigslist buyer, perhaps.

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To remove one or more people from My Contacts, scroll or search to find them, select them from the My Contacts list, then hit the Groups button and select the "Remove from: My Contacts" option. No guarantees they won't go back there if you get into a real discussion by email or phone, but for most users, it's not all that painful to do an occasional My Contacts purge. Remove contacts from chat or add one in : Two solutions. Stop new contacts from appearing in Chat : The second, going-forward solution.

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From Gmail's Settings panel, head to the Chat section , and to the right of "Auto-add suggested contacts," select the "Only allow people Last two tips via Download Squad. Import Facebook and LinkedIn contacts into Google: It's sometimes a smart move, since you've already invested all that time into building your social networks. The most reliable way we've seen Facebook importation happen requires Firefox with Greasemonkey installed, a handy Greasemonkey script to go with it, and Nic Pfost's helpful instructions.

Original post. As for LinkedIn, it's much easier: click the "Export Connections" link at the bottom of your Contacts page, and you'll be prompted to save a vCard or Outlook CSV file with your contacts, both of which Google Contacts accepts. Manually remove all your duplicates at once: From the Contacts' main startup page, look in the right-hand pane for the "Find duplicates" button.

You'll see every entry in your contacts for which the names are the same, but email addresses, phone numbers, or other statistics are different. Quickly scan the list and un-check false contacts, like Facebook and other automated reply addresses, then hit the "Merge" button in the upper right.

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All your contacts are merged, with Google making its best guesses as to which email is home or work and so forth. Click all the results that pop up that relate to the same person, then hit the "Merge these X contacts" link that appears in the right-hand pane. Not necessarily.

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