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In the modern days of the smartphone, things are much less clear cut. The mobile has become an essential tool for managing both business and personal life in a multitude of ways. But when business and personal use is so intertwined, how do you account for these mixed up mobile expenses?

The first thing to remember is that mobile expenses are treated differently depending on whether you have a sole trader business or a limited company. You can include your phone bills but then you need to discount the personal use. All you need is a logical method that you can document and explain. For a limited company things are a little more complicated because you and your company are separate. Recent changes mean that the company can now provide each employee with one mobile phone or SIM card without it being a benefit in kind.

If you have an existing mobile contract it could mean transferring it to the company name.

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It could also mean paying more as business contracts are usually a bit more expensive. In this case it does count as a benefit in kind.

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How about if the phone contract is in your name, you pay for it yourself, but claim the money back from the company? In this scenario you are reimbursed for the expenses via the payroll. If you have business calls above the monthly tariff these must be declared on the P11D, but there is no additional tax to pay.

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An alternative option would be to go through the your bills each month and reclaim any business calls. This would not cause any benefits in kind.

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If you already have a personal contract and the calls you make are for work are easily covered by your monthly tariff, then it might be easier not to claim. Or could just claim when the calls push you over your tariff minutes. The middle ground of reimbursing contract costs and personal calls via payroll is not going to be worth the extra tax and hassle for many people.

Sole Trader — work out your personal use percentage and deduct that from the mobile bills. Limited Company — The easiest option is to have a company phone.

However claiming just the business calls avoid this. You'll get access to a range of benefits, such as invoice software, jargon-free business guides, great networking opportunities, discounts, plus much more.

What business expenses can I claim as a Sole Trader?

From understanding expenses to starting a limited company, we've a range of jargon-free business guides for you to download and keep. Create, send and store sole trader invoices in a snap with our free invoice software. You can also download a selection of invoice templates for all business types. Use our Take-Home Pay Calculator to work out your true earnings and see if you could save money with a different company set up. I agree, close.

This includes: Can I claim for business use on a personal phone contract? Need more advice on expenses?

How do I claim expenses for business telephone calls (and the phone itself)? | Crunch

Share Share Tweet. Free newsletter. Join Crunch Chorus: The free community for the self-employed You'll get access to a range of benefits, such as invoice software, jargon-free business guides, great networking opportunities, discounts, plus much more. Join for free. Written by Tom West.